With security concerns, more hybrid or virtual meetings and the growing popularity of paperless meeting formats for board meetings Many companies are considering board portal software. However, not all of them were made to be the same. A number of features can make the an enormous difference between a successful and inadequate implementation, or one that creates unforeseen vulnerability.
The main purpose of a portal for boards is to provide instant, transparent access to information. Examine whether different user interfaces and products will be a breeze for your board members when they consider their day-in, day-out, real-time board activity. Consider the features that are available to directors on the move, like tablets offline access, and support for remote approvals.
The majority of secretaries and board members are time-starved, so it’s essential that the tools they have available are simple to use and will save them a significant amount of time. Find board management systems which have features that remove the need to reprint or scanning physical documents. e-Signatures, for example, reduce the need to sign and distribute copies of documents. This aligns with sustainability goals and enables more efficient and secured transmission of sensitive information.
Pricing is a crucial factor in choosing the right board portal for your business. Consider the different product editions and be aware of any additional fees for administrators, committees, trainings or data storage. Take into consideration how long the product has been available and if other organizations in your industry have tested the product for durability and stability.